Sponsor FAQ

NACS is produced by Mason Jar Productions, an officially recognized IRS 501(c)3 charitable organization incorporated in the State of Arkansas. As such, the fees paid may be tax deductible depending upon the laws in your jurisdiction. Please check with a qualified tax professional for more information. To receive a copy of our tax exempt certification and IRS recognition letter, check the appropriate box on your sponsor registration form during registration or send send an email to sponsors [@] collabsummit.org.

In most cases, sponsorship fees are non-refundable (refer to our Terms and Conditions page for more information). This situation may change In the event of an official public health emergency, severe weather event, or other unforeseen circumstances. We want all of our sponsors to be satisfied as an NACS partner, so please reach out to us should you need to withdraw from the event for any reason.

Deadlines vary based on sponsor type and level. For example, all media assets that involve any type of printing must be received at least 45 days prior to the event, whereas online media can be submitted or modified at any time. Your sponsor representative will communicate specific deadlines based on the selected package(s).

We are limited to what the facility can provide in terms of physical booth setup and configuration. All exhibitor packages include a 6 foot long covered table with two chairs, 110v/120v US-standard electrical connections, and WiFi access. Exhibitors are not required to use these and we encourage you to bring your own backdrops, media stands, monitors, and accessories, provided they fit within an 8′ x 8′ space. There are no pipe and drape or hard-sided booth options available. The facility does not have staff to assist with load in, setup, or load out, each sponsor is responsible for setting up and tearing down their own booth. Except for Diamond sponsors, large, oversized, or complex booth configurations are discouraged.  

Each exhibitor receives three complementary event passes for the exhibitor areas, meals, and social events. Unlike many other conferences, we want our sponsors and their staff to enjoy the entire experience – meals are included and attendance at social events is welcome. We do require that all staff be registered so we have have accurate counts for food and beverages. If you require additional staff passes, please contact us to discuss your requirements.

Please note that breakout and workshop session seats are reserved for attendees.  While we don’t have anything against sponsor staff attending sessions during slower traffic times in the exhibition areas, space is very limited in the breakout rooms and we have to give preference to registered attendees. Also, it is worth noting that, on the final day in which InnoTech and Women in Tech attendees will be present, break times are staggered and the exhibition areas may be busy throughout the entire day.   

Yes. The facility has ample space for equipment loadin/loadout, freight elevators, and ramps.

Sponsors should reach out to the facility in order to accomodate electrical and other needs using the following link:  https://exhibitors.venueops.com/exhibitorStore/account-2029-A/exhibition-385-A/category/category-4-A

We are proud to provide a full hot breakfast and snacks, however NACS does not provide lunch. Instead we offer our attendees a generous 90 minute lunch break to walk to one of the mant nearby restaurants for lunch and we also encourage sponsors to use this time to connect with any warm leads from the event. 

Every sponsor has access to the run.events mobile app, which can be used from any mobile device to scan badge QR codes for lead collection. No separate devices are necessary, simply ensure that all staff are registered, have created a run.events account, and installed the app.

The run.events mobile app has a built-in prize selection feature to randomly choose booth visitor winners but you are free to use whatever mechanism you like. Diamond, Platinum, and Gold sponsors will have an opportunity at the end of each day to present one (1) prize each on the main stage but may also conduct as many in-booth giveaways as they desire. Silver sponsors can also give away prizes at their booths as often as they like.

Yes. Once you have reviewed the sponsor prospectus, please contact sponsors [@] collabsummit.org, let us know what package you are interested in, and we will send the contract documents for review.